Email Hosting

A professional business email is one that uses your business’ domain in the email address. This would look something like “youname@yourdomain.tld” – where the TLD would be .co.uk, .org, .net, .com or whichever TLD you used to register your domain.

Professional business emails that use your domain in the email address are seen as far more legitimate than ones that use a third-party domain provider, such as Outlook, Gmail and similar.

Yes. All emails registered with us can benefit from anti-spam and malware. Plus, our emails are supported with both POP3/IMAP4 protocols for secure storage, access and email management.

Email hosting offers you a professional, reliable business email. Instead of using free email providers like Gmail or Yahoo, email hosting lets you set up multiple email addresses that all match your domain. Having your emails hosted on our email servers means you can access them at any time, and you’re protected by antivirus and antispam technologies.

1. First, you’ll want to register a domain name – ideally one that directly reflects your business’s name.
2. Select one of our plans that’s best for your business and ensures everyone on your team can have an inbox under your domain’s name.
3. Decide which email addresses/inboxes you’ll want, for example: admin@, sales@, info@.

You’ll also want to create a business email signature that contains all the necessary contact information, such as your name, number, email address, website and social media links. If you intend to send out newsletters with your Email Hosting, ensure the design is responsive so that it can appear legible on all devices.

When it comes to the free vs paid email argument, a paid professional business email usually gives you a custom email address that matches your business' domain name (e.g. yourname@youdomain.com), more storage space for your emails, added security and better customer support.

However, a free professional business email might not let you have a custom email domain (you might get something like <yourname@freeemail.com>), and gives you limited storage, basic security and support.

So really, the main difference between a paid and free professional business email is that free professional business email addresses often have limited capacity, but may be suitable if you’re just starting up. But paid Email Hosting is for those who want to get the benefits of advanced storage, security and legitimate-looking email.

Using your first and last name is one of the most common ideas for a professional business email, as it’s typically easy to remember. It works well if you’re a one-person band or a small team, but this might not work well for businesses planning to grow or with many employees.

If your name or business name is long, consider a shortened version for your email. Though be mindful of potential confusion and typos this might cause. So instead of John.Smith, try j.smith instead.

For businesses with multiple locations, you can have your name plus the location in the email. For instance, if you have branches across the UK or even internationally, you could use smith.london@domain or smith.paris@domain respectively. However, this approach can be tricky if there's relocation involved.

For companies with different departments, the employee’s name combined with their department can be useful. For instance, smith.hr@domain or smith.sales@domain. The only issue here is that those who leave jobs may require changing emails further down the line, so it may be good to keep it broad or as a “catch-all” email instead.